Bill payments struggle to default to the correct bank account, and multiple accounts mess up the balance sheet's Cash section.
Capterra review of AppFolio Property Manager, July 2025 View source ↗
Advisory reconciliation, not a system of record
Your trust account, tied out to the penny.
Tieout tells you whether your trust account actually balances — before your bank, your owners, or the state auditor do. Upload your AppFolio or Buildium exports and your bank statement; get the exact gap, in dollars, and a plain-English guess at why.
No bank login, ever. No credit card for the free check. AI proposes every match — you approve it.
The problem
AppFolio and Buildium keep the leasing side humming. The trust-accounting side is where it quietly breaks.
Bank feeds lump transactions together. Credits post as income instead of a trust liability. Multi-account cash breaks the balance sheet. This isn't our characterization — here's what people running these systems say, in their own words, on public review sites.
bank feed, is not consistent, some charges come through and some does not. Makes extra work and then the auto reconciliation doesn't help. You need to go to ...
Capterra review of Buildium Property Management Software (via 2026 syndication) View source ↗
Zero support, horrible interface, useless AI. If you want to talk to a human it'll take you about a week (if they even call at all) and you get a whole 15 minutes with them
Capterra review of AppFolio Property Manager (via 2026 syndication) View source ↗
These are real reviews, not testimonials we wrote — we link straight to the source page for every one. That's the whole approach: cite real complaints instead of manufacturing fake ones.
How it works
Three steps. No new software to learn.
Export
Export your bank statement and your AppFolio or Buildium trust ledger and GL — the same files you already pull for month-end close. No new report to build.
Upload
Upload the three files. Tieout parses them and runs the three-way tie-out: bank balance, trust ledger balance, and the sum of every tenant and property balance.
Review
Work the ranked discrepancy inbox. Approve, edit, or dismiss each flagged item, then export a signed-off audit PDF. Tieout never posts anything back to AppFolio or Buildium — you stay in control of your own books.
Inside Tieout
What a tie-out looks like
A preview of the monthly dashboard, shown with synthetic data for a fictional company. This is not a real customer, and the figures aren't real transactions.
app.gotieout.com/tie-outs/june-2026
This month's tie-out
Bank balance
$178,544.34
Trust ledger
$177,716.34
Tenant + property sum
$168,108.00
$2,975.70
Owner draw exceeds available trust funds — Birchwood Townhomes. The pooled account still looks fine in aggregate; this one property alone is short.
Likely txn: 06/30 $60,000.00 owner distribution — "Owner Distribution – June 2026"
$45.00
Rent deposit doesn't match the ledger — Magnolia Court, 06/15/2026.
Likely txn: Unit 2402 ledger entry $1,238.00 vs. on-file rent $1,283.00 — transposed digits
$42.00
Bank charge never recorded in the ledger — trust checking maintenance fee.
Likely txn: 06/30 "MONTHLY MAINTENANCE FEE – TRUST CHECKING"
$825.00
Outstanding check — Cedar Lane Apartments, Karen Wilson. Not an error by itself; held as a reconciling item until it clears.
Likely txn: Check #10512, security deposit refund, recorded 06/18 — not yet cleared
The core idea
The three-way tie-out, in plain English
Bank and ledger should tie out — once you account for known timing differences, like outstanding checks and deposits in transit. Tieout checks that gap every month, along with whether each property's own trust cash still covers what it owes its own tenants.
Bank balance
What your trust bank account actually shows.
Trust ledger
What AppFolio or Buildium's general ledger says you're holding in trust.
Tenant + property sum
Every individual tenant and property balance, added up.
If bank and ledger tie out after adjustments, and every property covers what it owes its own tenants, you're in good shape. If they don't, it's usually a real dollar somewhere — owed to a tenant, an owner, or the account itself — recorded in the wrong place. When the data is sufficient, Tieout names the likely culprit transaction; when it isn't, it narrows the gap to a property, date range, and amount so you know exactly where to look. In most states, that's not just a bookkeeping annoyance; it's the exact thing a trust-account audit checks. Read the full walkthrough on the product page.
The check most tools skip
A pooled account can look fine while one property is short
Bank and ledger can tie out perfectly in aggregate while one property's own trust cash no longer covers what it owes its own tenants — the classic way a license-risk finding hides inside a healthy-looking combined balance. Tieout checks every property, every month, not just the portfolio total.
| Property | Ledger cash | Tenant trust liability | Owner funds available | Status |
|---|---|---|---|---|
| Birchwood Townhomes | $55,524.30 | $58,500.00 | −$2,975.70 | Short |
| Cedar Lane Apartments | $63,750.83 | $57,305.00 | $6,445.83 | Covered |
| Magnolia Court | $58,441.21 | $52,303.00 | $6,138.21 | Covered |
From Tieout's runnable demo engine (demo/sample-report.html). Cedar Lane's combined trust account looks healthy overall — Birchwood Townhomes alone is $2,975.70 short of what it owes its own tenants, which the per-property check catches and the portfolio total hides. More detail on the product page.
Candor, up front
What Tieout does not do
Candor is the whole positioning. Here's exactly where the line is.
No custody of funds
Tieout never touches, holds, or moves your trust money. There's nothing to log into — no bank credentials, ever.
No auto-posting
Tieout doesn't write anything back to AppFolio or Buildium. You review every flagged item and make the correction yourself, in your own system of record.
No compliance certification
Tieout is an advisory second set of eyes, not a replacement for your own fiduciary reconciliation duty or your CPA's sign-off.
No perfect catch rate
If a transaction never appears in any of the three files you upload, Tieout can't see it either. See exactly what we can't catch.
No API required
Tieout works entirely from files you export yourself — nothing to authorize, nothing that can be revoked mid-month.
No guarantee against compensating errors
A clean tie-out means the numbers you gave us balance — it isn't proof there's no error anywhere. Two mistakes that happen to cancel out (a missed deposit and a missed withdrawal of the same amount, say) can still show "Balanced." Tieout reduces risk. It doesn't certify accuracy.
Who's behind this
About Tieout
Tieout is an advisory reconciliation copilot, not a system of record. It never holds or moves your money, never auto-posts to your books, and never replaces your own — or your CPA's — sign-off. It exists to catch the trust-account gap before your bank, your owners, or a state auditor do.
No custody, ever
Tieout reads the files you export yourself. It never asks for bank credentials or a PMS login, never holds client funds, and never writes anything back to AppFolio or Buildium without you.
Built by an independent founder
Tieout is built by an independent founder with a background in financial reconciliation tooling. A full founder page ships with the public launch. Questions before then? [email protected] — a person reads every one.
Pricing
Priced by unit count. Nothing else.
Starter
Up to 150 units
$89/mo
Monthly three-way tie-out, discrepancy inbox, audit PDF export.
Growth
151–500 units
$179/mo
Everything in Starter, plus more seats and multiple accounts.
Scale
501–2,000 units
$329/mo
Everything in Growth, plus unlimited seats and multiple portfolios.
14-day free trial. Card required. Month-to-month by default. No annual contract required — an optional annual plan saves ~17% (2 months free) if you'd rather pay yearly. Cancel in-app. No phone call, no email chain.
Questions
Security & basics
Do I need to give Tieout my bank login?
No. Tieout never asks for bank credentials or OAuth access to your bank. In v1 you upload a bank statement export yourself, alongside your AppFolio or Buildium files.
Does Tieout post anything back to AppFolio or Buildium?
No. Tieout is read-only. It never writes to your PM software. Every correction happens where it already lives — inside AppFolio or Buildium, made by you.
What happens to the files I upload?
They're encrypted in transit and at rest. AI parsing runs on an enterprise API that does not train on your data. Paid-plan source files and reports are retained 13 months, deletable in-app anytime; cancel and everything is deleted within 30 days. Free Tie-Out Check files are processed for your result, then deleted — no account created. Full detail is in our Privacy Policy.
Is this a replacement for my CPA or my state's required reconciliation?
No. Tieout is an advisory tool. Human review — yours, or your CPA's — is still the final word, and most states still require your own signed reconciliation on file.